With a different means of access and having different names, the webmail is the same thing as email. It is a web-based email system especially popular with younger users.
The server-based email systems offer a convenient alternative to the email services such as Microsoft outlook (the services that reside on a particular workstation). Just like the regular email, you can access the features like receiving or sending emails, file attachments and forwarding carbon copies to the other recipients.
What is Webmail?
Webmail is the software run by an ISP that allows the users to receive, send and review emails using only his/her web browser. Enter the website URL in your browser’s address bar.
Type the username and password to access your webmail account. It is useful when you are using an outside computer, or you are traveling somewhere. Webmail is usually a free email account operated from a website such as Gmail, Yahoo, and Hotmail, etc.
It provides easy access to the email messages storage when the user is not connected to the internet from his usual location. The primary difference between the web mail and client base email is how you access it.
Instead of downloading the emails on the computer the messages remain on the provider’s server and enable the users to access those messages regardless of what system or ISP they are connected to the internet with.
How to install Webmail?
It works with a mail server that utilizes the IMAP4 or POP3 and a web server. Webmail is a web-based email client that enables the users to access their email through a web browser. Te users do not have to do extra installation or setup.
It provides the users access to their emails no matter in what part of the world they are. Well, that’s pretty cool.
You are not at your usual location; want to check your emails. Do you have an internet connection? If yes, then it gives you the access to your messages in the account inbox. Bear in mind that having an internet connection is essential. You can use your account in some cases through your email client.
Webmail Basic Settings
Before getting access to your webmail account, you need to create an account on the site of an email provider offering the web-mail services. You can choose Google, AOL, Outlook or Yahoo which are the most commonly used email provides offering free services.
Open a tab in your browser and search for the website where you want to sign up for an account. Here we are giving the steps you need to follow to create a Gmail account:
- Open the Gmail Sign up page in your browser.
- Click on “Create a new account“.
- Fill the filed by providing the username, password.
- Click on the “Next” button.
- Provide basic personal information including name, gender, date of birth and location.
- Agree with the privacy terms and click “Next“.
Now your Gmail account has been created!
Accessing your Webmail in Gmail
- Open your web page in the browser.
- Login to your Gmail account (by typing the username and password).
- Open the “Settings” cogs in the upper left corner of the screen.
- Choose “Settings“.
- Click on “Accounts and Imports“.
- Click on “Add a POP3 mail account you own“.
- Enter Gmail address.
- Click the “Next“.
- Enter complete email address as the username.
- Enter the “Password” of email account.
- Enter the POP server.
- Choose the additional options (If you want).
- Click the “Add Account” Option.
How to use Webmail?
Under your hosted email address you can send an email using your Gmail account by following the steps given below:
- Sign in to your Gmail account.
- Then click on “Settings“.
- Next Click the Accounts and Import option.
- Add another email address you own option.
- Next, enter your name and hosted email address.
- Choose if you want to use this address as an Alias.
- The SMTP server name is mail.yourdomain.tld followed by your username and password.
- Choose Port 25 (Non-SSL).
- Or you can choose port 465 (SSL).
- Click Add Account.
And here you go! Now you can send email through your hosted email address in Gmail.
Advantages of Webmail
Now, it is the time to take a look at what benefits the user gets by using webmail:
- Easy to access your mailbox to receive and send emails from anywhere in the World.
- Provides the ability to attach documents and add rich text.
- No configuration needed.
- No additional software required.
- No worries of data loss in case your computer crashes.
- It is easy to learn to use email through the interface.
- No need to own a computer.
- Highly customize-able interfaces.
Disadvantages of Webmail
Webmail is a convenient alternative to a traditional desktop email service. But how can one ignore the drawbacks/disadvantages it has:
- Webmail providers have to get their income from advertisers as the user is not paying for the services.
- You can’t compose a message offline and read the previous emails.
- Due to the large customer base, the spammers incline to target mail services more than traditional providers.
- Webmail providers have access to all your messages. Well, the same happens with the conventional email providers as well. Mainly Gmail uses the content of your messages to figure out relevant ads to show you.
- The name you choose may have already taken by someone.
Despite the disadvantages stated above, webmail is a great way to send and receive emails as it offers a massive amount of storage and is free. The mail is always available through dedicated servers over the internet connection.
Webmail systems do not require the communication protocols. Webmail accounts are easy to setup and use.